Bachelor's degree in Business Administration, Management, Operations, or a related field.
At least 5 years of experience providing high-level administrative, executive, or operational support, preferably in a complex, fast paced, and/or international organization.
Administrative and coordination skills: Strong ability to manage schedules, organize meetings, track deliverables, follow up on actions, and coordinate multiple priorities.
Communication skills: Excellent written and verbal communication skills, with the ability to prepare clear reports, presentations, minutes, and correspondence.
Technology proficiency: Strong proficiency in Microsoft Office 365 and other productivity, project management, or collaboration tools.
Professional judgement: High level of discretion, confidentiality, diplomacy, and sound judgement when handling sensitive organizational information and stakeholder relationships.
Personal Attributes and Competencies
Planning and organization: Demonstrates strong ability to prioritize tasks, manage competing deadlines, coordinate schedules, and ensure timely completion of deliverables.
Executive support and judgement: Anticipates the COO's needs, handles sensitive matters with discretion, and applies sound judgement in managing information, requests, and stakeholder interactions.
Communication and relationship management: Communicates clearly and professionally with internal and external stakeholders, maintains effective working relationships, and represents the COO's Office with courtesy and credibility.
Problem-solving and initiative: Identifies operational gaps, proposes practical solutions, follows through on agreed actions, and takes initiative to improve administrative processes.
Attention to detail and accuracy: Produces accurate documents, reports, records, minutes, and correspondence while maintaining high standards of quality and consistency.
Confidentiality and integrity: Maintains strict confidentiality, demonstrates ethical conduct, and handles organizational information responsibly and professionally.
Coordination and follow-through: Tracks action points, monitors progress, follows up with relevant teams, and ensures that commitments and deadlines are met.
Adaptability and resilience: Works effectively in a fast-paced environment, responds constructively to changing priorities, and remains composed under pressure.
Digital and systems proficiency: Uses Microsoft Office 365 and relevant digital tools effectively to support documentation, scheduling, reporting, collaboration, and workflow management.
GK
This is a preview of the role
Sign in to your GoKazini account to see the company name, full job details, salary information, and how to apply.